Terms and Conditions

1. About Us

Sartori Exhibitions (“we”, “us”, “our”) is an independent art exhibition organiser registered in England and Wales. We hire professional gallery spaces and curate exhibitions from works submitted online by artists. Our gallery is located in Marylebone, London. You can contact us at submissions@sartoriexhibitions.com.

2. Definitions

• “Submission” means the act of uploading a digital image of your artwork along with the required information and paying the submission fee via our website.
• “Artist” or “you” means the individual submitting artwork for consideration.
• “Artwork” means the original physical work of art submitted for consideration and, if selected, delivered to the gallery for exhibition.
• “Digital Image” means the high-resolution photograph of the Artwork uploaded during the submission process.
• “Exhibition” means the physical display of selected artworks at a hired gallery venue.
• “Selection” means the decision by our curatorial team to include an Artwork in the Exhibition.
• “Submission Fee” means the non-refundable fee paid at the point of submission, currently £15 per artwork.

3. Eligibility

• Submissions are open to artists aged 18 and over.
• You must be the sole creator and copyright owner of any work you submit.
• Works must be original. Copies, reproductions of other artists' work, or works that incorporate third-party copyrighted imagery without licence are not eligible.
• Works previously exhibited at one of our exhibitions are not eligible for resubmission to the same or future exhibitions without prior written consent.
• By submitting, you confirm that you meet all eligibility requirements. We reserve the right to disqualify any submission that does not meet these requirements, without refund.

4. Submission Process and Fees

• To submit a work for consideration you must complete the online submission form in full, upload a high-resolution digital image of the Artwork (JPG or PNG format, minimum 2MB), and pay the Submission Fee in full at the time of submission.
• The Submission Fee is £15 per artwork. Fees are processed securely via Stripe and are charged in pounds sterling.
• The Submission Fee is strictly non-refundable in all circumstances, including where your work is not selected for the Exhibition, where you withdraw your submission after payment, or where the Exhibition is postponed or cancelled (see clause 10).
• Submission does not guarantee selection. We aim to select no more than 50% of submitted works. The decision of our curatorial team is final and we are not obliged to provide reasons for non-selection.
• We reserve the right to reject a submission at the point of receipt if the digital image is of insufficient quality to assess the work, if the submission form is incomplete, or if the work appears to breach these Terms. In such cases we will contact you and may, at our discretion, allow resubmission with a corrected image at no additional charge.
• Submission of multiple works is permitted. Each work requires a separate submission and fee.

5. Curation and Selection

• All submitted works are reviewed by our curatorial team following the submission deadline for each exhibition call.
• Artists will be notified of the outcome of their submission by email within 2 weeks of the submission deadline.
• Selection is based on artistic merit, suitability for the exhibition theme or space, and the overall coherence of the curated show. We do not discriminate on the basis of the artist's background, experience level, nationality, or whether works are for sale.
• We reserve the right to withdraw a Selection at any time prior to the exhibition opening if circumstances require, including but not limited to changes to the gallery space or if information provided at submission is found to be inaccurate. In such cases we will notify the artist as soon as possible.

6. Delivery and Collection of Artwork

• If your work is selected for the Exhibition, you are solely responsible for arranging and funding the delivery of the physical Artwork to the gallery venue by the date and time specified in your selection notification.
• You are solely responsible for arranging and funding the collection of your Artwork from the gallery venue within the period specified in your selection notification. Artworks not collected within 5 working days of the specified collection date may be placed in storage at your cost or, after 30 days, disposed of or donated to charity at our discretion. We will make reasonable efforts to contact you before taking such action.
• All delivery and collection must be arranged by the Artist directly. We do not arrange, manage, or accept liability for any courier, postal, or transport service used by the Artist.
• Artwork must be delivered ready to hang, with appropriate fixings on the reverse. We reserve the right to decline to exhibit a work that arrives without suitable hanging fixings, and this will not entitle you to a refund of the Submission Fee.
• You are responsible for ensuring that works are appropriately packaged to prevent damage in transit. We accept no liability for damage sustained during delivery or collection.
• It is your responsibility to ensure that the dimensions of your Artwork as stated in your submission are accurate. We reserve the right to decline to exhibit a work whose actual dimensions differ materially from those stated at submission.

7. Insurance

• You are solely responsible for insuring your Artwork. We strongly recommend that you obtain adequate insurance cover for your Artwork for the full period during which it is in transit to and from the gallery and while it is on display at the Exhibition.
• We do not insure artworks on behalf of artists and we accept no liability for loss, theft, damage, or destruction of any Artwork while in transit, at the gallery venue, or at any other time.
• By submitting and, if selected, delivering your Artwork to the gallery, you acknowledge that you have either obtained appropriate insurance or have chosen to proceed without insurance at your own risk.
• We recommend contacting your home contents insurer or a specialist art insurance provider to arrange cover. Transit cover and all-risks exhibition cover are both advisable.

8. Copyright and Use of Images

• You retain full copyright in your Artwork and the Digital Image at all times.
• By submitting, you grant us a non-exclusive, royalty-free, worldwide licence to use your Digital Image and the name and description of the Artwork for the purposes of promoting and documenting the Exhibition and our business generally. This includes use on our website, social media channels, printed materials, press releases, and future marketing materials.
• This licence continues after the Exhibition has ended and is not revoked if your work is not selected.
• We will always credit you as the artist when using your image where practicable.
• We will not sell, license, or transfer your Digital Image to any third party for commercial purposes without your prior written consent.
• You warrant that the Digital Image and the Artwork do not infringe any third-party intellectual property rights and that you have full authority to grant the licence set out in clause 8.2. You agree to indemnify us against any claims, costs, or losses arising from a breach of this warranty.

9. Sale of Artwork

• If you have indicated that your Artwork is for sale and stated a sale price at submission, we may display this information at the Exhibition.
• We do not act as agent for the sale of artworks and take no commission on any sales unless a separate written agreement to that effect has been made.
• Any sale of an Artwork during the Exhibition is a private transaction between the Artist and the buyer. We accept no liability in connection with any such transaction.
• Sold artworks must remain on display for the full duration of the Exhibition unless we agree otherwise in writing.

10. Cancellation and Postponement

• We reserve the right to cancel or postpone an Exhibition at any time due to circumstances beyond our reasonable control, including but not limited to the gallery venue becoming unavailable, force majeure events, public health restrictions, or insufficient submissions to mount a viable exhibition.
• In the event of cancellation we will notify all affected artists as soon as reasonably possible.
• Submission Fees are non-refundable in the event of cancellation or postponement. Where an Exhibition is postponed rather than cancelled, selected artists will be given the option to have their Selection carried forward to the rescheduled Exhibition.
• In the event of cancellation, if physical artworks have already been delivered to the gallery, we will make reasonable arrangements for their return or collection and notify artists accordingly. Return postage or courier costs will be the responsibility of the Artist.

11. Our Liability

• To the fullest extent permitted by law, we exclude all liability for loss, damage, costs, or expenses suffered or incurred by you in connection with your submission, the curation process, the Exhibition, or any Artwork, whether arising in contract, tort, or otherwise.
• We do not exclude liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation, or for any other liability that cannot be excluded by law.
• Our total liability to you in connection with any one exhibition shall not exceed the total amount of Submission Fees paid by you in relation to that exhibition.

12. Data Protection

• We collect and process your personal data in accordance with our Privacy Policy, which is available on our website and forms part of these Terms.
• By submitting, you consent to us contacting you by email regarding your submission, the outcome of curation, exhibition logistics, and future exhibition opportunities. You may unsubscribe from marketing communications at any time.

13. General

• These Terms constitute the entire agreement between you and us in relation to your submission and participation in our exhibitions.
• If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
• These Terms are governed by the laws of England and Wales and any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.
• We reserve the right to update these Terms at any time. The version in force at the time of your submission will apply to that submission.