Terms and Conditions

The November 2026 Exhibition will be held at Sartori Exhibitions, 67 York Street, Marylebone, London. Exhibition dates: 21st–28th November 2026. This is a curated open call exhibition showcasing contemporary fine art. All mediums are considered. The Gallery reserves the right to make all curatorial decisions regarding selection and presentation of work.

A non-refundable submission fee is payable upon application.

• Standard submission fee: £20.00 per artwork.
• Early submission discount: £15.00 per artwork for submissions received on or before 30th June 2026.

Payment of the submission fee does not guarantee selection. The fee covers the cost of administration and curation. In the event that your work is not selected, the submission fee will not be refunded.

All submissions must be received by 11:59pm on 21st October 2026. Late submissions will not be considered. The Gallery reserves the right to close submissions earlier if capacity is reached.

All submissions will be reviewed by the Gallery's curatorial team. Artists will be notified of the outcome of their submission by email. The Gallery's decision is final and no correspondence will be entered into regarding selection decisions. Successful artists will receive full details of delivery requirements, timings, and exhibition logistics upon notification.

All artwork submitted must meet the following requirements:

• Work must be original and created by the submitting artist.
• Dimensions declared at submission must include any frame.
• The dimensions of the piece as delivered must match those submitted.
• All work must be ready to hang upon delivery — appropriately framed, mounted, or otherwise prepared for immediate display.
• Framing is optional but if framed, the frame must be in good condition and suitable for a gallery setting.
• Unframed works must be presented on a canvas or board with a finished edge, ready to hang without a frame if appropriate.
• Hanging fixtures (D-rings, wire, or equivalent) must be securely attached to the reverse of the work prior to delivery.
• All work must be in good condition, clean, and undamaged.

Each piece must carry a label securely tied to the artwork upon delivery. The label must clearly state:

• Title of the work
• Name of the artist
• Medium
• Sale price (or ‘NFS’ if not for sale)

Labels must be tied (not taped or glued) to the artwork. Kraft paper gift tags of approximately 9 x 4.5cm are recommended. The Gallery will supply tags on the day of delivery for artists to complete, or artists may bring their own tags of a similar style.

Specific delivery dates, times, and the exhibition venue address will be confirmed in the acceptance notification sent on 1st November 2026. Artists are responsible for delivering and collecting their own work.

• It is the artist's sole responsibility to ensure their work is delivered safely to the notified address on the specified date.
• Artwork must be delivered on the date(s) specified. Early or late delivery cannot be accommodated without prior written agreement.
• The exhibition closes at 6pm on 28th November 2026. All artwork — whether sold or unsold — must be collected from the venue by 6pm on 28th November 2026. The Gallery has no storage facilities and cannot hold artwork beyond this time.
• Artists may collect their work at any point during the final day of the exhibition at their own convenience, but must do so before 6pm.
• Purchasers of sold works must arrange collection from the venue by 6pm on 28th November 2026, or make prior written arrangements with the Gallery.

The Gallery does not offer a delivery or collection service. Artists are responsible for all transport arrangements and costs. No refund of the submission fee will be made in any circumstances, including where an artist is unable to deliver their work on the required date. The Gallery accepts no responsibility for artwork not collected by 6pm on 28th November 2026 and reserves the right to dispose of any uncollected work.

Artists are responsible for insuring their own work. The Gallery strongly recommends that all artists obtain appropriate insurance cover, including:

• Transit insurance covering delivery to and collection from the Gallery
• All-risks cover for the duration of the exhibition

Whilst every reasonable care will be taken of artwork in the Gallery's possession, the Gallery, its operators, staff, and agents accept no liability for any loss, theft, or damage to artwork howsoever caused, whether during transit, delivery, the exhibition period, or collection. Submission of work to the Gallery constitutes acceptance of this limitation of liability.

• The Gallery will retain a commission of 20% on all sales made during the exhibition period. Payment for sold works will be taken by the Gallery at the point of sale.
• The artist will receive 80% of the agreed sale price. Payment to the artist will be made by 26th December 2026, following receipt of cleared funds from the purchaser.
• In the event of a sale, the Gallery will contact the artist directly to arrange payment. Artists will be asked to provide their bank account details (account name, sort code, and account number) at that point. Payment will be made by 26th December 2026.
• Sold works must remain on display for the full duration of the exhibition. Purchasers must collect sold works from the venue by 6pm on 28th November 2026, or make prior written arrangements with the Gallery.
• The Gallery acts as agent for the artist in respect of sales and does not accept liability for any purchaser defaulting on payment.

Artists who do not wish to sell their work must clearly mark it as ‘NFS’ (Not For Sale) on their label.

The artist retains full copyright in their work at all times. By submitting work to the exhibition, the artist grants Sartori Exhibitions a non-exclusive, royalty-free licence to photograph and reproduce images of the artwork for the purposes of:

• Promoting the exhibition on social media and online platforms
• Press and media coverage
• The Gallery's portfolio and archive

The Gallery will always credit the artist when reproducing images of their work. No commercial use of artwork images will be made without the artist's prior written consent.

Artists agree that all work submitted:

• Is their own original work and does not infringe the copyright or intellectual property rights of any third party
• Is not defamatory, obscene, or unlawful
• Has not been previously exhibited at Sartori Exhibitions

The Gallery reserves the right to refuse or remove any work at any time if, in its sole opinion, the work does not meet these requirements or is otherwise unsuitable for the exhibition.

Whilst every effort will be made to hold the exhibition as planned, the Gallery reserves the right to alter dates, venue, or format in circumstances beyond its reasonable control. In such circumstances, the Gallery will notify artists as soon as reasonably practicable. The submission fee remains non-refundable in such circumstances unless the exhibition is cancelled in its entirety, in which case a full refund of the submission fee will be made.

These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales. Any disputes arising shall be subject to the exclusive jurisdiction of the courts of England and Wales.

For all enquiries relating to the exhibition, submissions, or these Terms and Conditions, please contact: